Sapama HRM - Web-based HR & Payroll Software

SapamaHRM is a Cloud-based Human Resource Management Platform that simplifies the already complex HR management processes.

SapamaHRM - Online HR & Payroll System


Organizational structure

  •  capture organization details
  •  manage organizational structure and hierarchy
  •  define the following about an organization: locations, departments, job categories, employment status, work shift, holidays and termination reason.

Employee Profile

  •  manage employees profile
  •  manage employees details, contacts, dependents, next of kin, education and experience
  •  attach employees to a pre-defined location, department, job category, employment status or work shift
  •  specify employees basic pay, pay grade
  •  configure benefits and deductions at an employee level


  •  configure deductions and their applicable reliefs
  •  specify custom formulas (bracket-based or fixed) for calculation of deductions
  •  configure benefits and applicable benefit taxes
  •  process payroll on multiple employees on the click of a button
  •  generate professional payslip branded with your logo
  •  digitally maintain a master payroll of all employees
  •  employee apply for pay advance online
  •  employee apply for loan online
  •  KRA, NHIF, NSSF compliant

Leave Management

  •  configure customized leave type
  •  assign employee leave entitlement
  •  carry forward leave to next period
  •  specify work weeks (full day or non working day)
  •  apply for leave online
  •  view leave schedule in a calendar
  •  Delegatee or person standing in for you accepts responsibility
  •  Supervisor or line manager approves the leave online
  •  HR manager approves the leave online
  •  Email notifications are automatically sent to all parties at every step of the application workflow
  •  track remaining leave days

Recruitment & Onboarding

  •  Post vacancies online
  •  candidates apply online
  •  interviewers view all CV’s and do collabrative interviewing.
  •  candidates are automatically sent an email at each stage
  •  set onboarding checklist

Time & Attendance

  •  track employees overtime
  •  track employees absenteeism
  •  configure rates used in calculating monetary value of overtime and absenteeism


  •  infographic charts and graphs
  •  get quick, executive and strategic insights into the organizations
  •  gain business or organizational intelligence on actions that need to be performed


  •  generate statutory reports
  •  generate ad-hoc reports
  •  export data to Excel, PDF, CSV


Ease of use

  •  simple and easy to learn
  •  easy to use, intuitive and consistent user interface
  •  powerful search, sorting, filtering, exporting and importing functionality


  •  multi-organizations
  •  multi-locations
  •  multi-currencies
  •  multi-languages (coming soon)

Improve efficiency

  •  automates, simplifies and streamlines HR processes
  •  use industry best standards and procedures in HR management
  •  improves HR administration efficiency

Safe and secure

  •  information is securely encrypted and safely stored online
  •  daily backups of all data to off-site server
  •  role-based Access Control (RBAC) ensures staff access only modules authorized to
  •  maintains an audit trail of when and who performed a given action
  •  intelligent login to detect any hacking attempts

Business intelligence & analytics

  •  executive dashboard gives helpful and actionable insights
  •  ability to generate statutory and ad-hoc reports
  •  export date to Excel, CSV and PDF

Pay as you go

  •  free one month trial (no commercial agreement) to evaluate the software
  •  affordable with bracket-based rates instead of per user
  •  pay only for employees being managed
  •  you can opt out at any time

Customize & brand

  •  software is highly configurable
  •  we can customize the software to suit your business process
  •  brand the software to have your own corporate identity such as logo and colors

Email and SMS alerts

  •  get alerts via email and SMS on what needs to be done eg approve a leave
  •  get alerts via email and SMS on time specific actions eg send statutory reports

Recent clients

CMC Ravenna - Italy
GS1 Kenya
Kenyan Premier League
Forum Syd
Linic Enterprises
Rafiki Wa Maendeleo
Kenya Kanga Collections
Tandaza Ministries
Grooming Lounge
Sunesis Consulting
Mkubwa Media
Human Talent Recruit
OnCue Digital
East African Online Transport

Contact us