Sapama HRM - Web-based HR & Payroll Software

SapamaHRM is a Cloud-based Human Resource Management Platform that simplifies the already complex HR management processes.

SapamaHRM - Online HR & Payroll System


Organizational structure

  •  capture organization details
  •  manage organizational structure and hierarchy such as locations, departments, job categories, employment status, work shift, holidays and termination reason.

Employee Profile

  •  manage employees profile, information, bio-data and job description
  •  upload scanned employee documents for safe keeping
  •  manage employees details, contacts, dependents, next of kin, education and experience
  •  attach employees to a pre-defined location, department, job category, employment status or work shift
  •  specify employees basic salary and payment details
  •  configure benefits and deductions at an employee level
  •  capture any displinary cases
  •  track assets assigned to an employee


  •  Configure custom benefits and deductions at a staff level
  •  Batch process payroll for multiple staff at a click of a button
  •  factor in loans, advances, organization specific benefits and deductions
  •  Generate a professional payslip branded with your corporate logo
  •  Email payslip to individual staff email address in batch
  •  Use the current tax, NSSF, NHIF reports
  •  Generate ITAX, P9, NSSF, NITA, HELB and NHIF by-products ready for submission
  •  Generate accurate bank report that can be sent to bank for payment
  •  Generate a detailed master roll, summary reports by location or department, variance reports

Leave Management

  •  Configure many leave type eg Annual, Sick, Maternity, Study
  •  Employee are able to apply on their own online
  •  Hand over or delegate duties to someone else with approval
  •  Flexible three-level approval (Supervisor, Head of Department HR Manager)
  •  Upload supporting documents eg doctors reports
  •  Accrue or earn 1.75 or 2 days per month
  •  Email notifications when leave status changes at every step
  •  Automatically track remianing leave days
  •  View leave on a leave calendar
  •  Schedule and plan for leave in advance

Recruitment & Onboarding

  •  Post vacancies online
  •  candidates apply online
  •  interviewers view all CV’s and do collabrative interviewing.
  •  candidates are automatically sent an email at each stage
  •  set onboarding checklist

Time & Attendance

  •  track employees overtime
  •  track employees absenteeism
  •  configure rates used in calculating monetary value of overtime and absenteeism


  •  infographic charts and graphs
  •  get quick, executive and strategic insights into the organizations
  •  gain business or organizational intelligence on actions that need to be performed


  •  generate statutory reports
  •  generate ad-hoc reports
  •  export data to Excel, PDF, CSV


Ease of use

  •  simple and easy to learn
  •  easy to use, intuitive and consistent user interface
  •  powerful search, sorting, filtering, exporting and importing functionality


  •  multi-organizations
  •  multi-locations
  •  multi-currencies
  •  multi-languages (coming soon)

Improve efficiency

  •  automates, simplifies and streamlines HR processes
  •  use industry best standards and procedures in HR management
  •  improves HR administration efficiency

Safe and secure

  •  information is securely encrypted and safely stored online
  •  daily backups of all data to off-site server
  •  role-based Access Control (RBAC) ensures staff access only modules authorized to
  •  maintains an audit trail of when and who performed a given action
  •  intelligent login to detect any hacking attempts

Business intelligence & analytics

  •  executive dashboard gives helpful and actionable insights
  •  ability to generate statutory and ad-hoc reports
  •  export date to Excel, CSV and PDF

Pay as you go

  •  free one month trial (no commercial agreement) to evaluate the software
  •  affordable with bracket-based rates instead of per user
  •  pay only for employees being managed
  •  you can opt out at any time

Customize & brand

  •  software is highly configurable
  •  we can customize the software to suit your business process
  •  brand the software to have your own corporate identity such as logo and colors

Email and SMS alerts

  •  get alerts via email and SMS on what needs to be done eg approve a leave
  •  get alerts via email and SMS on time specific actions eg send statutory reports

Recent clients

CMC Ravenna - Italy
GS1 Kenya
Kenyan Premier League
Forum Syd
Linic Enterprises
Rafiki Wa Maendeleo
Kenya Kanga Collections
Tandaza Ministries
Grooming Lounge
Sunesis Consulting
Mkubwa Media
Human Talent Recruit
OnCue Digital
East African Online Transport

Contact us

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