Sapama HRM - Web-based HR & Payroll Software

SapamaHRM is a Cloud-based Human Resource Management Platform that simplifies the already complex HR management processes.

SapamaHRM - Online HR & Payroll System


Organizational structure

  •  capture organization details
  •  manage organizational structure and hierachy
  •  define the following about an organization: locations, departments, job categories, employment status, work shift, holidays and termination reason.

Employee Profile

  •  manage employees profile
  •  manage employees details, contacts, dependents, next of kin, education and experience
  •  attach employees to a pre-defined location, department, job category, employment status or work shift
  •  specify employees basic pay, pay grade
  •  configure benefits and deductions at an employee level


  •  configure deductions and their applicable reliefs
  •  specify custom formulas (bracket-based or fixed) for calculation of deductions
  •  configure benefits and applicable benefit taxes
  •  process payroll on multiple employees on the click of a button
  •  generate professional payslip branded with your logo
  •  digitally maintain a master payroll of all employees
  •  employee apply for pay advance online
  •  employee apply for loan online
  •  KRA, NHIF, NSSF compliant

Leave Management

  •  configure customized leave type
  •  assign employee leave entitlement
  •  carry forward leave to next period
  •  specify work weeks (full day or non working day)
  •  apply for leave online
  •  view leave schedule in a calendar
  •  Delegatee or person standing in for you accepts responsibility
  •  Supervisor or line manager approves the leave online
  •  HR manager approves the leave online
  •  Email notifications are automatically sent to all parties at every step of the application workflow
  •  track remaining leave days

Recruitment & Onboarding

  •  Post vacancies online
  •  candidates apply online
  •  interviewers view all CV’s and do collabrative interviewing.
  •  candidates are automatically sent an email at each stage
  •  set onboarding checklist

Time & Attendance

  •  track employees overtime
  •  track employees absenteeism
  •  configure rates used in calculating monetary value of overtime and absenteeism


  •  infographic charts and graphs
  •  get quick, executive and strategic insights into the organizations
  •  gain business or organizational intelligence on actions that need to be performed


  •  generate statutory reports
  •  generate ad-hoc reports
  •  export data to Excel, PDF, CSV


Ease of use

  •  simple and easy to learn
  •  easy to use, intuitive and consistent user interface
  •  powerful search, sorting, filtering, exporting and importing functionality


  •  multi-organizations
  •  multi-locations
  •  multi-currencies
  •  multi-languages (coming soon)

Improve efficiency

  •  automates, simplifies and streamlines HR processes
  •  use industry best standards and procedures in HR management
  •  improves HR administration efficiency

Safe and secure

  •  information is securely encrypted and safely stored online
  •  daily backups of all data to off-site server
  •  role-based Access Control (RBAC) ensures staff access only modules authorized to
  •  maintains an audit trail of when and who performed a given action
  •  intelligent login to detect any hacking attempts

Business intelligence & analytics

  •  executive dashboard gives helpful and actionable insights
  •  ability to generate statutory and ad-hoc reports
  •  export date to Excel, CSV and PDF

Pay as you go

  •  free one month trial (no commercial agreement) to evaluate the software
  •  affordable with bracket-based rates instead of per user
  •  pay only for employees being managed
  •  you can opt out at any time

Customize & brand

  •  software is highly configurable
  •  we can customize the software to suit your business process
  •  brand the software to have your own corporate identity such as logo and colors

Email and SMS alerts

  •  get alerts via email and SMS on what needs to be done eg approve a leave
  •  get alerts via email and SMS on time specific actions eg send statutory reports

Recent clients

CMC Ravenna - Italy
Kenyan Premier League
Forum Syd
Human Talent Recruit
OnCue Digital
East African Online Transport
Mkubwa Media

Contact us

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+254 722 90 68 35

87, Kinoo, Waiyaki Way